Existing documents typically reside on file share or other legacy systems. For users having to work with two or more document stores reduces workflow efficiency to the point that all benefits of the new system may be for nothing.

All relevant existing documents should therefore be moved into the new repository and classified in accordance with the chosen attribute and security model.

Enterprise information is often spread around diverse IT locations using different or even no DMS, some on outdated or even insecure platforms.

With migration-center these repositories may be easily consolidated into one, in order to maintain critical documents with safety, consistency and regulatory compliance while reducing maintenance costs dramatically.

Read more in the data sheet...

Terabytes of legacy content in diverse out-of-date systems cost millions annually to maintain, finding anything is time consuming and not always successful. Moving this content into a single repository will save money and allow better control over enterprise data as well as the implementation of Compliance and Record Management policies.

There may be a requirement to collect documents from other systems (f. e. ERP systems) and to store those into the repository on a regular basis.

The migration-center can be run on a time scheduled basis, automatically picking up documents from certain file share locations and classifying them into the repository using predetermined rules.

When implementing ECM applications the creation of meaningful test data often leads to significant unplanned additional cost and effort. In many projects the moving of test data into different test environments can only be carried out by developing suitable tools. Using migration-center, test data can be transferred between test environments with little effort while fully adhering to data security policies and keeping storage space and run times at a minimum.

Archiving systems contain documents to be transferred into an ECM System. Reasons for this could be the replacement of an out-of-date archiving system by a more modern solution. Or certain documents are to be extracted and integrated with an already existing ECM system.

This often requires the conversion of older data types (PDF, TIFF, COLD, IMG) into newer data types such as PDF-A. The migration-center is designed for mass import and format conversions can be integrated as required.

Business acquisitions, process changes or departmental reorganizations over the years have left the enterprise information base in a state where it no longer enables users to perform their daily tasks efficiently.

Documents need to be reclassified in line with a better attribute model, old or duplicate documents removed, access rights redefined, compliance issues implemented. The result may bring great benefit to the entire organisation.